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Roles and Responsibilities

President

  • The President is elected by the members at the annual meeting. If there is a vacancy, the position will be assumed by the Vice President. 

  • Call meetings and provide agenda.

  • Ensure that officers and directors fulfill responsibilities.

  • Ensure that the club abides by the bylaws.

  • Coordinate inter-committee activities.

  • Primary interface to NAMA Regional Director and clubs

  • Participate in club activities and committees

Vice President

  • The Vice President is elected by the members at the annual meeting.

  • Become president if there is a vacancy.

  • Assume the role of President in the absence of the president.

  • Participate in club activities and committees

Treasurer

  • The Treasurer is elected by the members at the annual meeting

  • Maintain financial status of club by posting income and expenditures on a tool like Quicken.

  • Maintain bank account

  • Prepare and file Taxes as required

  • Report financial status at meetings.

  • Maintain Paypal and other portals.

  • Acknowledge Receipt of dues by sending newsletter to payees

  • Maintain paid member list

  • Coordinate membership list with Secretary and Membership Committee.

  • Primary 501.C3 agent

Secretary

  • The Secretary is elected by the members at the annual meeting

  • Record the minutes of the meetings

  • Maintain all club documents including minutes, Bylaws, Insurance and correspondence

  • Lead the preparation of the Annual newsletter and send to membership

  • Send weekly notice of forays to members

  • Club interface to regional Mycroconsortium, and notify members of upcoming Zoom meetings

  • Coordinate membership list with Treasurer and Membership Committee

Board of Directors

  • The Directors are elected by the officers and Board Members. The Officers are Board Members.

  • The Directors will chair and staff the committees and participate in club activities.

Foray Committee

  • The Foray committee is responsible for formulating the list of walks for the year, arranging the leader and coordinator and reporting the results.

  • The Club Mycologist and Toxicologist are key members of this committee to help with identification of Fungi

  • When the resources are available, prepare a Species List

Communications Committee

  • Responsible for informing members of club activities

  • Post up coming events and other news on FaceBook

  • Coordinate with Secretary and Treasurer to maintain a list of current and past members and their contact information.

  • Coordinate with Secretary to send mailings to members

  • Initiate promotional activities to increase membership

Education Committee

  • The committee shall initiate and promote activities to fulfill our club mission to educate members and the public on fungi and their role in the ecosystem

  • Coordinate with Communication Committee for making announcements and reports

Special Events Committee

  • The committee shall plan and coordinate annual or ad hoc events including the annual meeting,  Fungus Fairs and Regional and National Forays

  • Coordinate with the Foray, and Communication Committees

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